Reports

1. Association Report

• Decided not to record meetings as it didn't seem like many people were interested.
• Meeting minutes will continue to be posted to website.
• Will hold an election in December as Caleb and Mykal are graduating.

2. Financial Report

• Report given by Zach.
• Finally have access to a new account at the bank.
• Old funds have been transferred over.
• Discussed amending the constitution so executive members need to sign off from account withing a week of graduating.
• This would hopefully prevent this situation from happening again as it took 2 months and hours of meeting with the bank to get access back.
• We have given Carl a list of items for purchase.
• No response yet from him yet.

3. SCC Report

• Caleb made 2 keys, he still needs to give a copy to Zach.
• No update from Carl regarding renovating the room and getting new items.
• Discussed what to do with stuff in the SCC:
  • Whatever we can sell, we will sell on Craigslist for fair market value.
  • The rest we can trash.

4. Website Report

• Mykal was not present for report.
• Going ahead with refactor to AstroJS.
• Project board and issues were opened on Github.
• Still looking for someone to help out on the site.
• Lack of interest in helping out with the site.
• Zach proposed just having a static HTML site for simplicity.

5. Communications Report

• Instagram account now has 54 followers.
• Mentions from other STEM groups.
• It's good we are posting even if it doesn't directly increase engagement.
• Retire the Facebook and leave a post linking to the new social media.
• Caleb scheduled the old Instagram account for deletion.
• Could use a new banner for Twitter, LinkedIn, and website.

6. Projects Report

• CSA has a new logo!
• Currently at 329 members on Discord.
• Recruitment has slowed down.
  • Next semester is looking like it will mostly be in person.
  • So much more potential for recruiting by going to classes (Caleb won't be here for that though).
• Merchandise project has started and we are in contact with a local company.
  • Discussed price ranges and what items should be bought.
  • Decided to create a poll to gauge interest and see what sizes and how many items should be bought.

7. Events Report

• CSA held its first online Valorant tournament on October 23rd.
• Also had our first in-person event in years at the Trading Post.
• We will continue planning for more November events:
  • LAN gaming/Watch Party Event November
  • Another online only event.
• LAN gaming/Watch Party Event November:
  • Tentative November 26, at 6 PM.
  • Will have free food, drinks, and prizes.
  • Mixing of games and watching.
  • Should bring a PC/laptop but we'll also have a console.

8. Expansion Report

• Collaborated with the Physics Student Association (PSA) for a corn maze event.
  • Their event went well but no one from the CSA attended.
  • It seemed like they aren't that interested in future collabs unless we have people organizing or pitch in funds.
  • PSA is having an event on campus on the last of classes.
• Big Brothers Big Sisters Volunteer Opportunity:
  • Volunteer with kids in the Fraser Valley.
  • Possibility of teaching kids to code.
  • Always looking for people but no one in the CSA seemed interested.
• Collaboration with Kayla:
  • Caleb reached out to Kayla.
  • She will shout out the CSA to CS and CIS members in the Co-op.
  • The Career Center is having a career month right throughout November.
  • On their Instagram ufvjobs and at visit the career fair at https://ufv.ca/jobs/career-fair/.

9. Department Report

• Caleb was not able to attend the October department meeting.
  • Frank Zhang reviewed CIS 100, 6 year review was long overdue
  • Updated text book and content, learning outcomes are the same.
  • More discussion around MSc.

Action Items

• Zach will submit funds request for November Gaming Night.
• Caleb will email Carl again regarding items requested.
• Caleb will start working on the website refactor.
• Caleb will update the Facebook and redirect people to our Instagram and Discord.
• Caleb will post a poll for merchandise and what people want.